When Does Technolgy Become Necessary for Procurement?

When Does Technolgy Become Necessary for Procurement?

Modern times have sure shifted in the last several years. Not long ago everybody was still using wired phones that plugged into the walls and were lucky if they were able to check their email from anywhere else than on their own desktop computer. A skilled Ivalua consultant will understand that in order to continue to thrive in business, the business will have to move forward and stay aligned with the advancement of technology.

When it comes to the topic of procurement, it is an understatement to say that it can be complicated at times. Especially when the company deals with thousands, or even millions, of transactions every day. At what point is it necessary to get help from an app? Right now.

From Source to Payment

Many businesses are aware of the importance of the source-to-pay process. The entire procurement system in an organization should always include the critical sourcing step that creates the foundation for a successful business. One of the most important assets that a business can have is good, solid sources.

To find the perfect sources a business needs to:

  • Locate vendors that have fair prices
  • Find vendors that are reliable
  • Find sources that are easy to work with
  • Have backup sources in case one fails

In the old days, a company had to pull out the phone book and jump on the telephone to make calls wherever they needed to in order to negotiate terms with potential sources.

With the new technology that is available to businesses today, finding sources can be as easy as a few mouse clicks and a little bit of typing. Artificial intelligence can use the parameters that are set up in the query to find the perfect sources and compare them with each other.

In addition to finding great sources, the software can also be programmed to reach out to each potential source and set up negotiations for prices and contractual terms.

Spend Management Solutions

Some businesses have it all together when it comes to the way that they spend and invest money. Others are not so successful. The truth is that if a company spends more money than it brings in, it can not succeed. If the source of money that allows the company to spend is not enough to allow it to continue to spend the cycle will not last and the company will either fold or get into so much debt that it will never recover.

One of the key elements of the kind of technology that is available specifically for procurement is that it keeps track of spending habits and can automatically search for better ways to spend and better ways to invest.

Spend management consists of:

  • Tracking spending
  • Forecasting trends and investment opportunities
  • Discovering and exposing money leaks
  • Sending reminders and notifications to keep spending on track

Every business will have its own specific needs and goals. The software can be programmed and administered in a way that helps every business in its own unique elements.

Source Management Solutions

To take things a step further, many companies have multiple sources because they have multiple needs. For example, you wouldn’t expect a department store to carry gasoline. Nor would you expect a clothing store to sell meat.

With every source comes a unique relationship with specific needs and expectations. In many cases, a contract is written up and put into effect by both parties, the business, and the vendor.

Some of the agreements in a contract could be:

  • Guaranteed pricing for items or services bought in a specified quantity
  • Price cuts for services or goods bought within a specific timeframe
  • Price reduction for receipt of payment within a specific timeframe

Most contracts will have an expiration date on them that nullifies the agreements unless the contract is renegotiated and put forth with new terms.

Where businesses can fall into trouble is that just because a source makes a deal for a price, does not mean that they will keep that price and follow the terms without being reminded.

In many cases, a company will make a deal with a vendor, but the vendor will fail to notify the rest of the company about the deal. What happens is that the purchase will go through, but the price cut will not be in effect. Sometimes the company is not aware that the vendor failed to deliver the price of the agreement, which leads to significant business loss…especially if the company could have bought the same product or service at a cheaper rate from another source.

Between contract agreement enforcement and expiration dates, there is a lot of information to keep track of and can sometimes be overlooked or forgotten.

With procurement software, the entire source management task can be taken care of automatically just by instructing the platform to keep track of contracts, vendors, and expiration dates.

Taking things even further the software can either send reminder messages to a human so that they can deal with whatever the issue is, or the software can take care of issues on its own by contacting the vendor, or stopping a transaction until the price issue is solved.

Automated Technology

The Helpful Benefits of Agile Procurement For 2020 — The ChatC Group | by  The ChatC Group | All About AI | Medium

Artificial intelligence has become a lot more intelligent than many people may think. Many of the modern communication vessels such as chat or telephone systems can be handled by automated assistants that are programmed to answer questions and provide help for many issues that customers have with products and services.

In addition to communication, tasks such as management, order fulfillment, forecasting money trends, and much more can be performed by automated technology.

Imagine being able to automate your entire procurement process from source to pay? From the planning to the sourcing, through the ordering and maintaining of contracts, then to the final payment stages. Everything is done on time and without delay.

Although there does need to be enough human interaction for the software to be guided in the right direction, once the program is dialed in and understands the tasks, most of the procurement operations can be done without much help from humans.

The Demands of Technology

Although there are many business owners and regular people that do not agree with the direction technology is heading, the truth is that it is continuing to move forward and there is no way to stop it.

In order for a business to keep up with the constant changes that are happening around the world, they do not have many choices other than to invest in a platform that will allow them to conduct business on a regular basis and keep up with the changing times.

Many of the companies that work today have made it so that businesses can’t interact with them unless they have the technology to do so:

  • Banks
  • Healthcare
  • Government
  • Insurance
  • Mortgage

If the most powerful entities in the world are forcing the rest of the companies to turn digital in order to communicate with them, if companies fail to move forward, they will get left behind. How can a business run if it has no way to accept or pay money?

Companies that want to reach beyond what they are already capable of have no problem transforming the way that they do business to a digital format. What better way to do business than to be able to instantly connect with the rest of the world?

In any event, regardless of the opinions of those who do not want technology, the time to get on board the technological advancement train is now.

What is the Best Way to Control Vendor Management?

What is the Best Way to Control Vendor Management?

If you are a business owner that wants more control over vendor management one of the best things you could do is hire an SAP Ariba consultant. The reason for this is that the SAP Ariba platform is a comprehensive digital solution that has the ability to maximize every aspect of the procurement process from sourcing to payment – and everything in between.

Digital Transformation

When the pandemic hit in 2020 millions of businesses were forced to either convert the way they did business from in-person to digital or go out of business. Plain and simple facts. The world had to shut down while the virus did its thing.

Although the entire time during the pandemic was ugly and full of chaos, the world proved that it could go along without normal functionality with the help of the internet and technology.

SAP Ariba was around before the pandemic, but since companies learned that they could have more control over many of the aspects of their business if they allowed technology to help, more and more companies made the decision to implement a complete digital transformation.

Gone were the old days of keeping track of business finances and procurement management with pen and paper.

What is Vendor Management?

The procurement process of many businesses is based on the entire operation of the buying and paying strategy of a company. From sourcing the best vendors, establishing contracts, making orders, then ultimately paying for the goods or services that were ordered every step of the process is crucial for the health of the company.

  • Planning
  • Sourcing
  • Buying
  • Paying
  • Managing

Vendor management has to do with finding sustainable sources that will be most beneficial for the company, getting the vendors into contracts, managing the contracts, and reducing risks.

At the end of the day, many businesses are only as strong as their sources. If the sources are weak and faulty, the business will be weak and faulty as well.

One of the most powerful functions of the SAP Ariba platform is that it has the ability to locate optimal sources from anywhere in the world. Each of the sources that it can bring to the table will match up with a specific type of criteria that is input to the platform.

For example, if a company has the need for a certain type of shoe to be available at all times and has to be under a certain price, the platform can locate vendors for that shoe and find prices that match the specifications that have been established for the query.

In addition to locating the sources, the platform has the ability to seek out price deals for items for bulk prices, or time-restricted prices.

Once the vendors are located, the software can either choose to move forward and acquire the vendors or notify the administrator of the program of the sources and allow them to contact them in person.

Contract Management

Keeping up with hundreds, if not thousands, of contracts can be a challenging feat. Each vendor will have its own characteristics within every contract. Time restrictions, prices for amounts or time limits, renewal options, contract expiration, and contract term enforcement.

Some of the major details that constantly need to be updated are:

  • Time constraints
  • Prices for bulk items
  • Limit of items for a certain price
  • Differences of items
  • Sizes items along with price rates

Depending on the agreement that solidified the contract there are millions of variables that can shift or change over the course of time.

Another phenomenal function of the SAP Ariba platform is that it has the ability to keep track of every contract that is put into effect and make sure that the agreements are kept.

How Vendor Management Portal help companies work Competent

It is a common occurrence for a member of the procurement department to make a deal with a person that works for the vendor. When it comes time to pay for the goods or services the price does not reflect the deal because the vendor company is not aware of it. This can lead to a huge loss of efficiency because, most likely, the good or service could be found somewhere else at a much lower price.

In any event, when the SAP Ariba platform manages the contracts it will look out for issues such as this. With a quick message to the vendor letting them know that the price was different than the one that was negotiated most of the time the situation is addressed and the price is granted and given for the product or service.

Smart Spend Management

Another valuable function of the SAP Ariba platform is the ability to manage the spending practices and strategies for the company. Effective spend management can maximize value for the company while decreasing costs of goods, services, and other varying details that can be optimized.

The entire source-to-pay process must be analyzed and evaluated in order to get the most out of every penny that is spent. Regardless of the type of business, when there is the variable of spending habits present in an equation that holds the balance of the efficiency of the company in place, there is always room for improvement.

Spending management can:

  • Cut costs
  • Maximize returns
  • Capitalize on opportunities
  • Increase overall efficiency
  • Save the company lots of money

With the help of a skilled consultant, an organization can use the SAP Ariba platform to take a closer look at the way it spends money and see ways to improve every transaction in a way that is most beneficial to the company.

Being able to decipher potential risks between potential gains is key in the element of success for any business. The software can use information that the company puts into it to gather varying data from the outside sources that is available to it in order to provide lists of possible significant opportunities to find goods and services for better prices, and opportunities to resell these goods and services for a maximum return.

Depending on the structure and the needs of the business, a consultant can show the procurement team how to use the application to its fullest extent and get the most value from the investment.

Education and Training

Every establishment that invests in the SAP Ariba platform will have to learn how to use the software and show the rest of the teams how to use it as well. When a consultant comes into the picture they will take the time to educate every person that is going to be part of the application and show them how to correctly use the platform.

In the administration phase of the platform implementation, an expert will construct an environment that is designed specifically to the details of the company. Administrators, groups, users, and permissions for groups and users will be set into action and put to work.

The more that every person that uses the platform knows about how it all works, the better it will be for the company. Although implementing a powerful solution such as SAP Ariba to carry out management tasks is a great way to get things done, if nobody knows how to use it, things will be rocky.


As with any company, when everybody is on the same page things seem to flow the right way most of the time. When it comes to sophisticated structures it is always best to get as much support as you can from smart platforms that help to keep track of millions of details. Vendor management is not an easy process. The best way to stay on top of it, and get the most control over it is to simplify it and allow it to run from one localized hub.

Master The Art Of Best Mortgage Lenders In Arizona With These 6 Tips

Master The Art Of Best Mortgage Lenders In Arizona With These 6 Tips

A thorough investigation of your financial history is required as part of the mortgage AZ home loans application procedure. There will be numerous questions to answer and masses of paperwork to complete. You might have more questions in the end than there were on the document. It’s critical, to be honest with your lender, but don’t mention anything that could jeopardize the transaction. Your goal is to get approved and obtain the highest possible rate.

To Master Arizona’s Mortgage Lenders, Be Aware Of The Following Six Tips:

Get Pre-Approved

The first step in buying a home in Arizona should be to visit a lender to get prequalified for a loan. You can filter your search to homes within your price range after you know how much you can borrow.

Maintaining a good credit score can help you obtain a lower interest rate and borrow more money. It’s a good idea to shop around to the best mortgage lenders in AZ to see who can provide you with the best deal, as with many major financial decisions.

Appropriately Handle Gifts

You’ll need to explain where the money came from if you received a monetary gift to aid with your down payment. Borrowers can use gifts to help with part of their down payments, but modern lenders prefer that at least 5% of the down payment originate from the borrower’s finances.

If you do get a donation, keep in mind that you’ll need to submit a signed gift letter from the donor, as well as a paper trail accounting for the money transfer. Make sure you have proof of where the money came from and how it got into your account.

Anything Dishonest

Lying to a mortgage lender can jeopardize your application. Furthermore, supplying false information on a loan application is criminal. This would be followed by everyone to the mortgage broker Utah.

You can try to conceal some information, but lenders are compelled to verify important financial records. If you’re having difficulties, let your lender know and they’ll assist you in overcoming them.

Boost Your Credit Rating

We understand that you want to stock up on items for your new house. The bad news is that you’ll be adding to your debt load in the process. Notifying your lender that you’ve opened or applied for several new credit cards might not go down well. Make those major purchases after you’ve finished buying the house.

You don’t want to appear irresponsible with your expenditures while waiting for clearance. You should also make every effort to raise your credit score for buying a home in Arizona. If you have a credit card balance, pay it off to improve your credit utilization percentage.

This is computed by dividing your credit limit by your card balance, and it accounts for 30% of your FICO score. Maintain a balance of less than 20% of your credit card limit. Pay your bills on time.

Set up auto-pay with all of your creditors if you have a habit of forgetting to pay invoices on time. And, while you’re looking for a home, fight the urge to apply for or open any additional credit accounts until you’ve secured the home loans Utah.

Don’t Take a Negative Evaluation Lying Down

Contact another lender if your lender obtains an appraisal that is too low to support your home loan and you suspect it is a mistake. You may not be able to order a second appraisal or select the appraiser; however, you may be able to contest the first appraisal and meet with a new lender.

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In an ideal environment, assessments would not differ significantly depending on who is conducting the assessment; nevertheless, this is not always the case. If you believe the initial appraiser did a poor job, contact another lender to see if you can get a different result.

Know How Much Money you Have to Work With

To figure out what kind of home you can afford, use Arizona home buying programs. This is decided by your debt-to-income ratio and will inform you of the maximum amount of a loan you can qualify for. The majority of lenders prefer a debt-to-income ratio of no more than 40%.

Keep your spending under control. Also, keep in mind that certain lenders may opt to lend you more money than you expected. While this is a generous gesture, the lender failed to account for other costs such as insurance, groceries, and daycare.

Make sure to account for all of your expenses and look for a property that fits your budget rather than the loan amount you receive.

Expert Advice

To thoroughly comprehend the nature of an individual’s personal and financial condition, Arizona Lending Experts employ a manual underwriting process. Lending Experts understand that their success is based on the experiences of each of their clients. As a result, AZ Lending Experts’ success is based on its ability to provide clients with a better mortgage, not on its size.

AZ Lending Experts is committed to exceeding its clients’ expectations and to raising the bar for customer satisfaction in the industry. Employees in the AZ home loans department have the expertise and experience necessary to excel at their roles.

Most importantly, they are enthusiastic about the work they do for our customers. They are the heart and soul of our organization, and we owe much of our success to their dedication and concern for others.


The process of purchasing a home can be difficult and intimidating for someone who has never done so before. We’ve got your back, so don’t worry. We’ll cover putting your down payment together, receiving down payment aid if you need it, pre-qualifying for a mortgage, working with the proper agent for you, and making an offer to clinch the deal in this homebuyer guide. You’ll be better prepared for buying a house in Arizona if you know more.